WHAT WE DO

PARIS & PARKS

 provides a service that helps make paying people more efficient either by improving compliance and so reducing risk and liability, assisting with delivery of tax efficient remuneration or reviewing and improving efficiency of the function.

Yvette Lamidey, founder
of Paris & Parks, is a consultant to, and for, the Institute of Payroll Professionals.      [more]

LATEST NEWS

IN-YEAR ONLINE FILING
Don’t let the delay in go-live with mandatory online filing for P45s and P46s for employers with more than 50 employees lull you into a false sense of security. There is still much to be done with system and possibly process changes required even if you already file these forms online.

GLOBAL PAYROLL
Even if there were such a product would your organisation be up to the challenge of moving to a truly global payroll solution and all that goes with this in management of such a system? And yes there are one or two out there that can deliver a true global solution!

CASE STUDIES

EXPENSES SOLUTION
How Paris & Parks helped a major high street retail company to put in an expenses management solution for all its businesses.

REGISTER

Join the Paris & Parks mailing list for occasional news and updates for HR and Payroll professionals.

We will not pass on your details to third parties.

   

 

  

OUTSOURCING PAYROLL, HR & EXPENSES

Why are Organisations Outsourcing Payroll, HR & Expense Functions?

Complexity and risk is the short answer. Every year the process of providing a cost effective, compliant payroll system able to satisfy all internal, local, national and international requirements becomes more difficult. And every year, the changes come thicker and faster. It's also a fact that most business, even those on a small scale, now have to take into account some aspect of international accounting, staff or services. That adds a whole new level of complexity for every country you have offices in or do business with.

In order to manage this complexity in-house organisations, even the smallest ones, will have to maintain some form of computer system. In most cases the complexity is managed by the chosen software but the system still requires skilled/specialist operators which a small company may find more and more costly. The cost of maintaining a computer system, with regular updates and maintenance contract can often be more expensive that just passing over the whole function to a payroll specialist.

What do Payroll Providers Do?

That depends upon your needs. Some businesses will opt to maintain a small functioning HR/Payroll department and so the provider will make available to the client a simple browser-based method of recording staff/remuneration changes; other data can be captured through manager self service or the HR/Payroll function or submitted in various formats to the provider to process. The data input by the client is then processed by the Payroll Provider, who arranges for payments, payslips, compliance and year-end submissions.

This way, the substantial hassle associated with running a computer based Payroll system is handled by the Payroll Provider, who can do this cheaply due to economies of scale. The provider will be running the same services for a handful or thousands of clients. The specialist resources are all based where they are needed, with the costs sensibly shared.

This level of specialisation means that even international payroll issues can all be managed seamlessly by one system. These companies also have the gravitas to be able to work efficiently with various Revenue services. This model also means the service provided by the provider can be based in any country and depending on the country that the service is off-shored to realise even greater costs benefits. Using difference service centres around the world also means that customer service can be better provided through longer service hours if this is needed. As long as you have access to a standard browser to enter your staff data, the actual payroll department or provider can be anywhere.

What Would be the Cost Savings For Our Company

There are many factors to consider first. Different industries adapt differently and have off-site Payroll provision. Clearly, the cost savings will be based on reducing your current Payroll Department overhead, reduced consultancy and accountancy costs. Also, decision about whether to open a new office in a new country becomes substantially cheaper. Mergers/Acquisitions become far easier to manage. Call us on 01672 511 606 to arrange a meeting and we'll investigate and report for you on whether this is a policy that will work well for you. We'll identify areas of cost saving and likely 'up-front' costs needed for the transition based upon industry norms and our experience of managing such transitions. Don't forget, this isn't just a one-off saving; if this is the appropriate solution for you then there are likely to be savings each and every year from the implementation. It's also a saving that your competition has may have already implemented or is already considering.

How Do You Pick A Company To Outsource Payroll To?

We have a number of companies that we have worked with and can make independent recommendations to you. We can also help negotiate the best contract and service level agreement for you. Note also that many companies are now combining Payroll, HR and Benefit/Expense services under one roof, the so called, Shared Services. So, clearly, when we talk of payroll outsourcing, we can also discuss the opportunity for other savings due to sensible reorganisations.

What is Paris & Parks Main Role

Our role is to provide a review at the strategic level for your company to see if you can benefit from changes to the way you currently provide payroll, benefits and expenses. If there are clear and/or necessary changes to make, we can help you by preparing decision documents for your Board so they can approve the changes and authorise necessary spending and contracts. We'll also help supervise the implementation if required. These changes are often useful for organisations facing compliance issues that require more and more resources to meet them. We can also help you to ensure that all new systems are compliant with the current and known future regimes.


Also See:
Shared Services and Software.